Define the perimeter
Write down the organization, locations, services and review period in scope. Ask which legal entity supplies each service and which records relate to that entity. A clear perimeter helps the team avoid combining documents from different businesses or periods into one answer.
SBA's existing-business guidance identifies documents and professional assistance relevant to a purchase review. The list below is our educational organizing framework. It should be adapted by the people responsible for the specific transaction and organization.
Group requests by purpose
- Business commitments: relevant contracts, leases and proposed transaction documents.
- Financial review: financial statements, tax records and other records requested by the accountant.
- Service scope: current descriptions, admission policies and descriptions of care transitions.
- Professional roles: staffing responsibilities, coverage schedules and credential verification routes.
- Operating process: inquiry handling, documentation, escalation and continuity procedures.
For each request, state the question it supports. A staffing record may help identify planned coverage, while verification of a license belongs with the relevant issuing source. SAMHSA's quality-treatment resource supports asking about credentials and program practices; it does not replace organization-specific verification.
Use an evidence register
Record document name, entity, date or covered period, source, reviewer, question, confirmed fact and unresolved point. Keep a claimed practice separate from the evidence of how it operates. Where a record is incomplete, ask for the missing period or explanation without inventing what it contains.
Finish with a review agenda
Group remaining questions by the person qualified to answer them. Ask legal and accounting reviewers to define the records they need. Bring care-scope and continuity questions to the clinical and operational leaders responsible for those services. A concise agenda connects the next conversation to a specific document or fact, making the review easier to complete and explain.